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应用文写作-备忘录

发布时间:2017-06-14 11:30  作者:极品课件站  点击数:

应用文写作-备忘录

应用文写作-备忘录


 
  一、概述

  备忘录是一种录以备忘的公文。在公文函件中,它的等级是比较低的,主要用来提醒、督促对方,或就某个问题提出自己的意见或看法。在业务上,它一般用来补充正式文件的不足。它的内容可以分为以下几项:

  书端(Heading);

  收文人的姓名、头衔、地址(Addressee‘s Name, Title, Address);

  称呼(Salutation);

  事因(Subject);

  正文(Body);

  结束语(Complimentary Close);

  署名(Signature)。

  二、注意事项

  书端部分包括发文机关的名称、地址、发文日期,有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺,在写书端时,其格式和标点符号的使用与一般信件的相同。收文人(或收文单位)的姓名、头衔、地址一项写在左上角编号处的下面,其格式与书信的写法相同。

  称呼从左边顶格写起,对一般机关、团体的负责人一般用Dear Sir,对政府官员可用Sir.

  “事因”一项目前采用得较少。它可放在称呼语之前,也可放在其后,前面可加Re或Docket, Subject.如果此项写在称呼语之前,多从左边的顶格写起;若放在称呼语之后,一般写在信笺正中。它多采用不完整的句子,只需很少几个词,甚至一个词,目的在于使收文人对文中的主要内容一目了然,便于及时处理。

  正文、结束语和署名等项与一般信件的格式相同。

三、举例

  例1

  Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.

  MEMO

  August 16,2004

  To:The leader of student service department

  From: Li Ming

  Subject:Telephone

  Dear Sir,

  I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.

  We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.

  Regards.

  Yours,

  Li Ming

  *“remind”一词用法比较多,可以在后面直接接人或宾格,如“提醒我”译为please remind me.如果提醒某人某事则用remind somebody of something,也可以在后面加从句,即“remind sb that”,remind还有一个意思为“使想起”同样用remind…of…的结构,应注意与提醒某事区分。

  例2

  Directions:You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:

  1) Why you need the microscope.

  2) When you need it.

  MEMO

  August 12,2004

  To: Mr. Gates, leader of the supply section

  From:Li Ming of the biological laboratory

  Subject:Microscope

  Dear Sir,

  I‘m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.

  Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.

  With kind regards.

  Yours sincerely,

  Li Ming

  *这是一封备忘录,在写备忘录的时侯,一定要注意它的格式,尤其要在开头写清楚是谁写给谁来备忘的,用From: To:两个单词即可。文中的“badly”是“非常的,迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即:为了,目的是。不同的是前者后接动词原型而后者常跟目的状语从句,类似的短语还有“in order that”,用法与“so that”相同。

例3

  Directions: If you are the teacher of the students‘Counseloris office: P: steelpes, and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:

  1) The result of his requirement.

  2) The reason for rejecting.

  3)some suggestions

  You should write about 100 words.

  To: Records Section

  From: P/ Steelpes, Career Planning

  Subject: Request for Paid Education Leave

  Date: May 22, 2004

  In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.

  While we ap

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